Organising an event

Smiling people sitting at a conference

At Jaarbeurs, it's all about coming together

That starts from the very first meeting. With us, you get more than just the space. We think along with you for tailor-made catering, offer professional audiovisual support and help you with the production and decoration. Together, we ensure that every detail is right, so that you and your guests can fully experience the event.

Why organise an event at Jaarbeurs?

Central location

Jaarbeurs is easy to reach by car and public transport. There is plenty of parking and we are right next to Utrecht Central Station. Jaarbeurs is just 30 minutes from Schiphol Airport.

Over 100 years of experience

For over 100 years, Jaarbeurs has been a household name. In that time we have gained a wealth of experience, and we still work with passion and pleasure every day.

Sustainable initiatives

Sustainable business is not about being able to tick a box. It is about thinking differently. In doing and not doing. Thinking about the impact of every decision. Not in order to score, but because it is the right thing to do.

Personalised service

At Jaarbeurs you always have one permanent point of contact. Someone who knows you and your event through and through, who supports you with advice and ensures that your goals are realised from start to finish.

The event locations of Jaarbeurs

Depending on the type of event you want to organise, we have the appropriate space. An exhibition hall for a trade fair, for example, or a plenary hall for a conference. A studio to record an online event and dozens of rooms for meetings or brainstorming. With us, you get the versatility and flexibility you need to make your event a success.

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Corry Neggers

Account manager

Corry Neggers

4 tips for organising an event

With over 100 years of experience in organising and hosting events, we know that every event is unique. Therefore, there is no set guide on how to organise an event. Nevertheless, we have made a round of enquiries with our advisers. Here are the 4 tips they give on how to organise an event.

Sometimes you have discussed or thought out so much during a meeting that later you can't remember who is responsible for what. So make a checklist and assign responsibilities, including deadlines. For example, you should fix the venue before you fix the catering. Also important: sometimes tasks get mixed up, so pay attention to when what is needed.

This one kind of coincides with the checklist, but is still not quite the same. This is because a roadmap allows you to keep an overview. This allows you to organise the event in the right order. First the main points, then the details.

If you know what the event may cost, you can flesh out the programme. You can then make better choices for the location, catering and entertainment, among other things. During the process, choices can change and things can become more expensive; by keeping a close eye on the budget, you keep control.

Fortunately, more and more people are thinking about the environment. Perhaps you already choose a sustainable strategy for your business operations. Know that you can also organise events sustainably. For example by offering vegetarian options (is standard in our product range), separating waste (we do it for you at Jaarbeurs ) or choosing reusable materials. In almost every area of the organisation you can make sustainable choices or encourage your visitors. For example, encourage them to come by public transport instead of all by car. Organising a sustainable event? At Jaarbeurs, we help you make the right choices.