Meeting
organise
Meetings without worries
At Jaarbeurs, we have several meeting rooms to ensure your meeting will be perfect. In our MeetUp meeting centre, we have 30 flexible meeting rooms with daylight, smart technology for lighting and temperature control. And not unimportantly: plug & play. All you have to do is plug in.
Why organise a meeting at Jaarbeurs?
Central location
We are located next to Utrecht Central Station and are easily accessible by public transport. With over 3,000 parking spaces, 40 charging stations and only 30 minutes from Schiphol Airport, you'll be there in no time.
Plug & Play
All meeting rooms are fully Plug & Play, so you can immediately connect your laptop or equipment. At the touch of a button, you adjust the technology effortlessly for a perfect meeting.
A single point of contact
With a single point of contact, your account and event manager, we make sure your meeting is a success from start to finish.
Tasty catering
At Jaarbeurs, we serve tasty, vegetarian dishes using local, seasonal ingredients. Together with top chefs and sustainable partners, we constantly renew our catering.
Your inspiration tool
What kind of event do you want to organise?
How many people do you want to organise an event for?
Optional: specify your results a little further with a room setup
Arena
Boardroom
Cabaret
Carre
Circuit
Round table 8
Round table 10
School
Theatre
U-shape
Exam
Media Plaza
Supernova
Exhibition venue
Meeting rooms
MeetUp - Room type A
Media Plaza
Shuttle
Media Plaza
Round Control
Media Plaza
Sky theatre 1
Media Plaza
Sky Theatre 2
Media Plaza
Neon
Media Plaza
Osram
Meeting rooms
MeetUp - Room type B
Media Plaza
Breakout Room 2
Media Plaza
Breakout Room 3
Media Plaza
Fluor
Media Plaza
Media Arena
Media Plaza
Solar
Media Plaza
Beam
Meeting rooms
MeetUp - Room type C
Media Plaza
Flash
Media Plaza
Glow
Beatrix Theatre
Royal Bar
Juliana area
Juliana Session Room 2
Juliana area
Juliana Session Room 3
Juliana area
Juliana Session Room 4
Juliana area
Juliana Session Room 1
Conference venue
Expedition
Conference venue
Quest
Beatrix Theatre
Queen's Club
Meeting rooms
MeetUp - Room type D
Media Plaza
Spark
Meeting rooms
MeetUp - Room type E
Media Plaza
Auditorium
Beatrix Theatre
Stage Entertainment Lounge
Meeting rooms
MeetUp - Room type F
Meeting centre MeetUp
Media Plaza
Barzone
Beatrix Theatre
Constantine Foyer
Conference venue
Progress
Conference venue
Mission
Juliana area
Juliana Conference Room A
Juliana area
Media Plaza
Polar Hall
Beatrix Theatre
Mies Bouwman Foyer
Media Plaza
Flame Foyer
Conference venue
TransitZone
Exhibition venue
Hall 5
Beatrix Theatre
Theatre hall
Beatrix Theatre
Beatrix Theatre
Exhibition hall
Exhibition venue
Hall 4
Beatrix Building
Livestream studio
Exhibition venue
Hall 11
Exhibition venue
Hall 7
Exhibition venue
Hall 10
Exhibition venue
Hall 3
Exhibition venue
Hall 9
Exhibition venue
Hall 2
Exhibition venue
Hall 8
Exhibition venue
Hall 12
Want to know more about our meeting rooms?
We'd love to help!
Organising a meeting: here's how to do it
Meetings. It doesn't make everyone happy. Often a long sit, in a dusty room at the company. But it can also be hugely inspiring. How? By organising a meeting at a different location. Here are 4 tips for organising a meeting.
The location of the meeting has a lot of influence on the atmosphere and productivity. Depending on the purpose of the meeting, you select an event venue. For example, if you want to discuss the annual figures, you will want a room or venue that does not distract too much from the message. Is it a brainstorming session for a new marketing campaign? Then you want to inspire people. Also check whether you can adjust the lighting, e.g. to match your house style. And not unimportantly: pay attention to whether you have daylight. That gives energy so people are less likely to nod off.
A simple cheese sandwich can be delicious, yet your attendees will probably expect a bit more. And fair is fair, the right food keeps people on their toes. Long meeting? Then make sure you serve other snacks too. Or a drink at the end. That way participants have something to look forward to.
How often it happens that someone turns their laptop over to show a presentation that everyone has to look at ... Not very professional. It is so convenient if you have access to a large screen, good lighting and possibly some microphones. At Jaarbeurs 's meeting rooms (MeetUp), we work with plug & play. Just plug in your laptop (yes, really!) and you're ready for your meeting.
If you ask us, sustainability should be high on the agenda. Are you organising a meeting? Then don't forget the sustainability aspect. Choose digital documents instead of paper versions, for instance. And recycling cups instead of one you have to throw away. Match the catering to the number of people, that way you can be sure you do not have too much left over. At Jaarbeurs we do that for you. We also help you estimate the right amount of breakfast, lunch or drinks.