In connection with the rental of conference or meeting venues and parking spaces, Jaarbeurs processes personal data.

Personal data
The following personal data may be processed by Jaarbeurs:

• Name and address details;
• Contact details such as phone number, e-mail address and similar data;
• Company details and function;
• Visit details;
• Gender;
• Date of birth;
• Phone number;
• Payment details;
• Details from the rental agreement;
• Data from the parking form, any involvement in an incident with damage amount and data contained in the attachments to the parking form;
• Administration number;
• Data on actual use of parking authorisations granted;
• Content of communications and notifications;
• Lost property and any personal data in/on it;
• Details on incident report form;
• Login details;
• Location data, date of last visit to exhibition website, type of device and internet browser used in chat and online;
• Interested in Jaarbeurs services;
• Interest in offers (from third parties);
• Mode of transport;
• Click behaviour;
• Transactions with history;
• IP address;
• Content of your communication with Jaarbeurs;
• Data from evaluations and customer satisfaction surveys;
• Signing authority;
• Chamber of Commerce details;
• VAT number;
• Cost centre;
• Billing address;
• Dietary requirements;
• Social media;
• Payment details;
• Registration number;
• Signature;
• Time of parking;
• Lost property and any personal data in/on it;
• Details on your report form in case of incidents concerning theft or damage;
• Camera footage with time, date and place;
• Content of fault messages.
• Purposes of processing

In providing its services, Jaarbeurs processes your personal data for various purposes, such as:

• Execution agreement for the rental of a conference or meeting venue;
• Visitor registration;
• Putting tenants in touch with each other;
• Facilitating contacts within the community;
• Internal control and corporate security;
• The security of buildings, premises and property;
• Protecting the safety of persons;
• Granting access to parking facilities;
• Granting parking powers;
• Monitor, collect and follow up on leads;
• Carrying out acquisition projects;
• Relationship management, PR and (direct) marketing, including sending information about the products and services of Jaarbeurs and partners;
• Taking and processing orders;
• Calendar and address book management;
• Maintain communication, including answering questions and providing information;
• Recording and handling reports, malfunctions, complaints, incidents and damages;
• Making payments;
• Collection of claims, including placing them in the hands of third parties;
• Handling disputes and commissioning audits;
• Lead generation;
• Cross selling and up selling;
• Building interest profiles for advertising purposes;
• Personalise and improve digital marketing campaigns;
• Reading in and sending login codes;
• Control of logistics flows such as passenger movements, parking and transport;
• Planning, quoting and invoicing stand and event security;
• Processing reports for theft or damage;
• Registration and handling of found objects;
• Regulatory compliance and compliance with court orders;
• Conducting litigation.

Third parties
In performing its services, Jaarbeurs may exchange your personal data with other parties. For example, the parties involved in letting Jaarbeurs venues or parking facilities, such as IT suppliers and suppliers of facility services. In addition, Jaarbeurs uses various advisors who could have access to your personal data, such as organisational advisors or lawyers.

We may provide your personal data to third parties who may approach you for services that complement those provided by Jaarbeurs.

In addition, we may have to provide your personal data to third parties if we are required to do so by law. In the context of the audit, an auditor may view personal data. The police or the municipality may request data from us, for example in the context of fraud, security or investigation.