Logistics at Jaarbeurs

At Jaarbeurs, we use a Traffic Registration System for cargo deliveries. This ensures that everyone has enough time to load/unload during the setup and dismantling of fairs and events.

To access the loading and unloading zone, you can reserve a time slot as early as four weeks up to 48 hours before the setup/dismantling day. This can be done via the link below. After making the reservation, you will immediately receive a confirmation email of the reservation. Within a few days, you will receive a confirmation of the time slot. Print this time slot and bring it with you on the setup/dismantling day. At the Jaarbeurs gate, your time slot will be scanned, granting you access to the loading and unloading zone.

The system allows you to load and uload quickly, safely and easily. Together we ensure a safer and more relaxed working environment. 

See below which VRS set-up and take down scenario applies to the event.

November 2024

"Check the documents for more information about the approach routes and the VRS setup and dismantling scenarios.

Due to space and passage of other vehicles it’s not allowed to park in the loading and unloading zone. You can park in one of the Jaarbeurs parking lots after loading and unloading. The regular rate applies here. 

• Vehicles under 2.70 meters can be parked at op P2 and P4
• Vehicles over 2.70 meters can only be parked at P2

Please note: due to space and safety at Jaarbeurs, unattached trailers and trailers cannot be left at Jaarbeurs. A tow-away regulation is in force for this. 

Mobile Recycling Stations

Jaarbeurs aims to become the most sustainable organizer and facilitator of trade fairs and events in Europe. Achieving a sustainable future is not something we can do alone; we do it together with our organizers, visitors, employees, and exhibitors. Within the events industry, waste is one of the largest contributors to CO2 emissions. We can, must, and want to reduce the amount of residual waste. Therefore, since September 1, 2023, we have been using mobile recycling stations. This helps us achieve cleaner waste streams and less residual waste.

How does it work?

During the setup and breakdown phases, one or more mobile recycling stations are placed in each hall. Waste is separated into different streams, such as plastic, paper, and residual waste. A team of environmental staff is present to assist with proper waste separation (and/or provide additional bins). Please note that during stand construction, waste can no longer be disposed of in the aisle; it must be taken to the mobile recycling station in the hall.